Resources

You’re the administrator, the scheduler, the compliance officer, the family liaison—and the one who gets the 7 a.m. call when someone doesn’t show up.

This guide offers real-world ways to stay inspection-ready using manual processes, because we know that’s how many homes operate today. When you’re ready to save time, RCFE Admin is here to help.

Smart Compliance Hacks Without a Digital Platform

You’re the administrator and everything else.

Daily & Weekly Tasks

☐ Log medications, meals, and fridge/water temperatures
☐ Complete shift notes and incident reports
☐ Review posted signage and emergency plans
☐ Check staff certifications and training logs

Monthly Prep

☐ Update care plans and physician reports
☐ Conduct and log fire and emergency drills
☐ Refile expired forms and confirm all signatures
☐ Review training hours and posting requirements

🗂 Tip: Clip a “mock audit” checklist to your fridge or wall — 15 minutes a week can prevent 15 hours of stress later.

👨‍👩‍👧‍👦 Simplifying Family Paperwork (the Manual Way)

☐ Create a Welcome Binder with consent forms and a family FAQ
☐ Keep a “Family File” with insurance, dietary info, and signed approvals
☐ Pre-fill high-use forms for family visits or weekend passes
☐ Send monthly recaps or maintain a physical visitor logbook
☐ Always follow up phone calls with printed confirmations

📝 Tip: Track all signatures in one place—so nothing slips through the cracks.

These manual strategies work, but they take time, energy, and a lot of sticky notes.

That’s why we built RCFE Admin—a tool that helps small homes:
✔️ Automate logs and medication management
✔️ Track compliance
✔️ Store critical forms
✔️ Simplify family communications

All in one place, designed specifically for 6-bed residential care homes.